FREQUENTLY ASKED QUESTIONS Choose a category below
We understand that you are busy unpacking and getting settled. You probably have a lot of questions about your Association. As soon as we receive your closing information, we will send you a welcome packet with our contact information, any needed forms for making exterior changes, information about how to make your assessment payments and other helpful information.
Instructions for setting up your Resident Portal.
Instructions for processing Online Payments
If you live in a gated community, your remotes should be activated. If not, did you send us the gate remote form that lists your remote numbers? If your name is not on the directory, we will be happy to add it. When your guests arrive, they dial your directory number which dials the phone number that you have provided on the gate remote form. When your phone rings, listen to who is asking for access and then enter nine on the telephone. You will be able to hear the gates opening. Sometimes you need to hit nine more than once on a cell phone. The gate entry system does not dial long distance.
For all Resale Estoppels, please click on the link here. Only Title Companies and Lenders can request Estoppel Certificates through our 3rd Party. Be Advised when searching for an Association, use the full legal name.
New Home? Please send the request to firstname.lastname@example.org. The request must include the following information:
- Property Address
- Lot Number/Legal Line
- Seller Name(s)
- Buyer Name(s)
- Anticipated Closing Date
Per FL Statutes 718.116 (Condominiums), 719.108 (Co-Operatives), and 720.30851 (Homeowners), the Association has up to 10 Business Days to answer an Estoppel Request after receiving the request and payment for service is made. However, a 72-hour (3 day) rush may be added for a fee of up to $100.00.
Per FL Statutes 718.116 (Condominiums), 719.108 (Co-Operatives), and 720.30851 (Homeowners), Estoppel Certificates are only good for 30 days from the date it is completed.
Updated Estoppels can be requested the same way the original order was placed.
Lender Questionnaires can be ordered through here. If a specific form needs to be filled out a Custom Questionnaire should be ordered.
Association Documents generally consist of the Declarations of Covenants, Conditions & Restrictions (also know as the CC&R’s), By-Laws, Articles of Incorporation, and Rules & Regulations.
Please send an email to email@example.com requesting the Documents. Be sure to include your Association name or Property Address. Also, these Documents can be obtained through your Association website, if applicable.
You can order the Community Documents here. If you are ordering an Estoppel, the documents can be bundled in the order.
Artemis Lifestyles uses Alliance bank online to process all credit card payments online. Please note all online payments Except Autopay and echeck through Alliance Bank will charge a fee for processing your payment online. The fee is charged by Alliance Bank and not by Artemis Lifestyles.
The system automatically generated a coupon for every homeowner regardless of their balance. This is your notice that your account will be charged for the amount of the assessments on the date printed on the coupons.
Please make all checks payable to your Association and not to Artemis Lifestyles.
No, usually your escrow account includes the taxes and insurance. The payments for the Homeowner Association are separate. Please check with your mortgage company to verify this.
Yes, you can pay with a credit card or check online through Alliance Bank Online. Click Here to Pay Online.
Sure, you can pay your dues in advance. Your payments will be on the prepaid balance and they will be reduced every time the assessments are charged.
- Guests will pull up to the keypad at the front gate and search the directory for your name.
- They will see a 3 digit number (not your phone number) next to your name on the display and enter it on the keypad.
- The gate computer will dial the phone number you have provided at the time of the request and connect you to the guest at the gate.
- Press “9” on your local cell or home phone to allow the guest to enter.
- If you do not wish to allow access, just hang up.
If you don’t have your name and phone number set up in the gate, Click Here to apply for one.
You do have two options.
- You can come in person to our office in Kissimmee and purchase the device for your community.
- You can also make the request online through our online form, Click Here.
If you are not sure on the cost of the device or have any additional questions, feel free to contact the Artemis gate department at firstname.lastname@example.org or (407) 705-2190.
A property management entity contracted by a Board of Directors or community to provide a variety of services including but not limited to collecting assessments, sub-contractor endeavors, financial advisement and statement/reports preparation and analysis, general maintenance and problem resolution, and advisement on legal and other property related matters. Some of these companies manage hundreds of properties simultaneously, while others focus on individual properties.
A set of rules or guidelines regarding the operation of a non-profit corporation such as a Board. Bylaws generally set forth definitions of offices and committees involved with the Board of Directors. They can include voting rights, meetings, notices, and other areas involved with the successful operation of the Association.
The term CC&R refers to 'Covenants, Conditions & Restrictions.' A real covenant is a legal obligation imposed in a deed by the seller of a home and or property upon the buyer of the real estate to do or not to do something. Such restrictions frequently 'run with the land' and are enforceable on future buyers of the property. Examples might be to maintain a property in a reasonable state of repair, to preserve a sight-line for a neighboring property, not to run a business from a residence, or not to build on certain parts of the property. Many covenants are very simple and are meant only to protect a neighborhood from homeowners destroying trees or historic things or otherwise directly harming property values. Some can be more specific and strict, outlining everything a homeowner can do to the exterior of their home, including the number of non-familial tenants one may have, acceptable colors to re-paint the home, exactly when holiday decorations are allowed up, automobile placement or repair on property, satellite placement, etc
In relation to an HOA, Community or other formal organization, a director is an officer charged with the conduct and management of its affairs. The directors collectively are referred to as a board of directors, and are generally elected or appointed.
Sometimes the board will appoint one of its members to be the chair, making this person the President of the Board of Directors or Chairman.
A Homeowners' Association (HOA) is a legal entity created by a real estate developer for the purpose of developing, managing and selling a community of homes. It is given the authority to enforce the covenants, conditions & restrictions (CC&Rs) and to manage the common amenities of the development. It allows a developer to end their responsibility over the community, typically by transferring ownership of the association to the homeowners after selling. Generally accepted as a voluntary association of homeowners gathered together to protect their property values and to improve the neighborhood, a large percentage of U.S neighborhoods where free standing homes exist have an HOA. Most homeowners' associations are nonprofit organizations and are subject to state statutes that govern non-profit corporations and homeowners' associations.
The term neighborhood association is sometimes incorrectly used instead of homeowners association (HOA). Some key differences include:
1. HOA membership is mandatory generally through rules tied to the ownership of property like deed restrictions. Neighborhood association membership is voluntary or informal.
2. HOAs often own and maintain common property, such as recreational facilities, parks, and roads, whereas neighborhood associations are focused on general advocacy and community events.
The rules for formation of a neighborhood association in the United States are sometimes regulated at the city or state level. Neighborhood associations are more likely to be formed in older, established neighborhoods, whereas HOAs are generally established at the time a residential neighborhood is built and sold. In some cases, neighborhood associations exist simultaneously with HOAs, and each may not encompass identical boundaries.
A Neighborhood Association (NA) is a group of residents or property owners who advocate for or organize activities within a neighborhood. An association may have elected leaders and voluntary dues. Some neighborhood associations in the United States are incorporated, may be recognized by the Internal Revenue Service as 501(c)(4) nonprofit organization, and may enjoy freedom from taxation from their home state.
A community association is a nongovernmental association of participating members of a community, such as a neighborhood, village, condominium, cooperative, or group of homeowners or property owners in a delineated geographic area. Participation may be voluntary, require a specific residency, or require participation in an intentional community. Community associations may serve as social clubs, community promotional groups, service organizations, or quasi-governmental groups.
No. A predetermined set of fees usually referred to as Dues or assessments are collected by HOAs, Community Associations, or divisions of property management for the upkeep of said organizations or neighborhoods in general. These fees are billed at intervals, sometimes by month, quarter, or annually.
The Community Manager sends violation letters for all violations observed during inspection and all violations reported by other owners. It is possible that some violations are not observed and thus no violation letter is sent.
The Community Manager sends violation letters for all violations observed during an inspection of the community or reported by another owner. The letter you received states the specific violation and the date it was reported.
An assessment is something used to manage and maintain the community. Some of the expenses that must be paid include, but are not limited to water, electricity, repairs, maintenance, improvements, community management, mailings to owners, insurance and legal fees. Some money is also put into a reserve account to pay for future maintenance.
The association consists of all owners within each community. Each and every owner is a member of the association. Membership is not optional. The Board of Directors consists of those owners who have been elected to conduct the day-to-day business of the association and make the decisions that affect all owners.
There are many reasons to submit an architectural change request, the biggest being for your own protection. If a guideline were to change that puts you in violation, having an approved request allows you to be “grandfathered in” thus preventing you from being cited for the violation. Another reason for submitting the request is to show other owners in the community that the changes you make are considered aesthetically pleasing, although another owner may not like your taste.
Federal Communications Commission (F.C.C.) regulations prevent an association from prohibiting such communication devices. However, the association can create rules and regulations regarding its size and placement on a lot or parcel. It is strongly recommended that such devices be installed as close to the ground as possible and out-of-view from a neighboring property, a common area or the street. If your installation requires the device to be visible, it is recommended that you submit
an architectural change request form to confirm the placement of your device.
Fair and uniform enforcement of the HOA’s deed restrictions is critical to maintaining property values. Association deed restriction cases are typically overturned in the courts if there has been inconsistent application of the association’s rules and regulations over the years. Thus, unless you can show that the rule has not been applied consistently, you won’t have much recourse.
If the work to be completed requires any permits or licenses from the city, county or state, it is your responsibility to research and obtain those permits and submit them along with an architectural change request form. The Association, Board of Directors and management company are not responsible for researching or obtaining permits on behalf of the owner.
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